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How to Submit Public Comment for Board Meetings

HOW DO I PROVIDE PUBLIC COMMENT AT A BOARD MEETING? 

Members of the public are encouraged to participate in meetings and to address the Governing Board on any matter listed on the agenda or on a matter within the jurisdiction of the Board. Pursuant to Board Bylaw 9323, public comment on any one agenda or a non-agenda item is limited to three (3) minutes per person/speaker or communication, and a total of 20 minutes per item/topic. In order to conduct district business in an orderly and efficient manner, any of the following methods may be used for public comment:
 

OPTION 1: WRITTEN PUBLIC COMMENT (E-Mail or Postal Mail)

Each board meeting agenda lists a time frame for receipt of written requests. Submit your request electronically, by mail, or in-person to the attention of the Board of Education to the address listed below. Please provide a first and last name, and the topic and/or the number of the specific agenda item. Comments received prior to the deadline are distributed to the Board in advance of the meeting and are not read in the meeting. The public is welcome to attend the meeting in person or remotely to make the comment. 

The envelope and letter or email must clearly identify that it is a Public Comment, and communication must reference the specific agenda item or topic.

OPTION 2: LIVE COMMENT THROUGH ZOOM – Access via Computer
Someone wishing to speak during the Board’s consideration of an item may click on the “Raise Hand” icon: Please wait to be called upon to speak by the Secretary to the Board. The host of the meeting will unmute your audio (video will remain off) to allow you to begin speaking (up to 3 minutes). When the host allows you to talk, you will see a notification within Zoom letting you know that your microphone is going to be unmuted. At the end of public comment, the host will place you back on mute.

OPTION 3: LIVE COMMENT THROUGH ZOOM - Access via Phone
Someone wishing to speak during the Board’s consideration of an item via phone can use the phone's dial pad: *9 - Raise Hand. Please wait to be called upon to speak by the Secretary to the Board. To begin speaking (up to 3 minutes), please unmute your phone by pressing *6. Once you finish speaking, press *6  to mute your line again.

As a reminder, the Board requests but does not require public speakers to identify themselves.

Addressing Public Comment

Public comment on items on the agenda, including Closed Session items, will be addressed during the presentation of that item. Public comment on items not on the agenda will be addressed when the Board reaches that portion of the meeting. 

Per the Brown Act, no action may be taken and no discussion held on items raised during public comment that are not on the agenda. The Board may ask for clarification and/or refer the item to staff.

How do I access a Board Meeting Agenda and Session?

Board agendas and a current meeting session can be accessed through BoardDocs.  This program allows you to view and print Board meeting agendas, including attachments, and connect to a current board meeting session. 

Click to access BoardDocs (for board meetings and calendar, electronic agendas, and public comment archives).

  • Agenda and Zoom link* for regular board meetings are posted 72 hours in advance.
  • Agenda and Zoom link* for special board meetings are posted 24 hours in advance.

Zoom link to a meeting will be posted on the home page of our website and on BoardDocs (our board meeting platform).