- Don't send unsolicited attachments with your
E-mail.
- In the body of the message explain what the
attachment is and identify the program that wrote it.
- If the message is nothing but text, leave it as text.
Don't convert it to a large file format, such as Adobe
Acrobat.
- Check with your correspondents to see which software
applications they have and how they like to receive
documents. For example, if they use Word 5, send the
document in Word 5, not Word 6.
- If you and your correspondent use different formats,
send attachments in a configuration that you both can
work with. For example, you might have to send word
processing documents as text only, realizing that
formatting will be lost.
- If you and your correspondent have compression
programs, such as Stuffit or WinZip, compress the
document before adding it as an attachment.
- Check on messages you are replying to that contained
an attachment to make sure the attachment isn't also
being returned.
- Limit your attachments to one per E-mail message.
- If time is not important, consider sending a big
attachment on disk rather than via E-mail.
- Unless specifically requested, never send attachments
to LISTSERVS, mailing lists, or discussion groups.
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