Board Of Education

Board & Superintendent Protocols

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General – The Board and Superintendent will:

  1. Keep learning and achievement for each and every student as the primary focus.
  2. Work as a governance team devoted to students; be dedicated to making all members
  3. of the team successful.
  4. Value, support, and advocate for public education.
  5. Operate openly with trust and integrity.
  6. Recognize and respect difference of perspective and style on the Board and among staff, students, parents, and the community.
  7. Govern in a dignified and professional manner, treating everyone with civility, dignity, and respect, while honoring the right to disagree with each other; understand the implications of demeanor and behavior.
  8. Keep confidential matters confidential. Uphold the legal requirement for
  9. confidentiality on all matters arising from Board Meeting Executive Sessions; keep all conversations taking place in Closed Session absolutely confidential.
  10. Discuss public matters in publicly noticed Board meetings, honoring the public’s right to know.
  11. Focus on policymaking, planning, and evaluation for student success.
  12. Ensure opportunities for the diverse range of views in the community to inform Board deliberations, and evaluate the District’s performance.
  13. Communicate the common vision and annual, measurable goals.
  14. Honor the value that decisions are made best by people closest to an issue or situation wherever possible.
  15. Set and monitor measurable outcomes for annual goals.
  16. Identify and focus on board meeting objectives.

The Board shall:

  1. Consider all decisions in terms of what is best for students.
  2. Select a Superintendent who shall be the chief executive and secretary to the Board.
  3. Delegate operational responsibility for the total staff through the Superintendent.
  4. Approve employment of all personnel upon consideration of the recommendation of the Superintendent.
  5. Reserve judgment on all matters until hearing the recommendation of the Superintendent and discuss the matter with other members of the Board in a duly authorized meeting.
  6. Function and operate as a committee of the whole.
  7. Refer problems, issues and concerns only to the Superintendent.
  8. Not engage in any investigation as individual Board members.
  9. Recognize that no member of the Board has any legal authority to direct the work of the Superintendent on an individual basis.
  10. Recognize that individual Board members cannot direct the Superintendent or staff to engage in any study or report.
  11. Recognize that each member of the Board is obligated to abide by and uphold the adopted policies of the Board whether that individual voted for the adoption or not.
  12. Recognize that Board members will be careful to distinguish between their individual opinions and those of the Board as a whole.
  13. Not speak or act in an official capacity unless authorized by the Board to do so.
  14. Represent the District, when possible, by attending school and community functions.
  15. Avoid surprising the Superintendent and staff at Board meetings
  16. Respect the opinion of other Board members, the staff and community members.
  17. Provide questions about agendas directly to the Superintendent at least 48 hours prior to the Board meeting.
  18. Recognize that individual Board members will discuss with the Superintendent any irritation they may have with the Superintendent or other staff member.
  19. Exchange ideas freely and clearly in order to avoid internal conflicts that will block the progress of the district.
  20. Understand and support the lines of authority and the assignment of responsibilities.
  21. Support the Superintendent from unjust criticism.
  22. Receive and welcome constructive criticism.
  23. Receive and evaluate reports of the operations of the district.
  24. Recognize the individual role of constituents and special interest groups, while understanding the importance of using one’s best judgment to represent all members of the community.
  25. Treat other Board members, the staff and community members with respect and dignity.
  26. Annually evaluate and review the contractual agreement between the Board and the Superintendent.

The Superintendent shall:

  1. Serve as Secretary to the Board and be the executive officer of the Board.
  2. Prepare the agenda with the Board president, prepare minutes of Board meetings, handle Board correspondence, and maintain all Board records, contracts, securities and other documents.
  3. Be charged with the responsibility for implementing the policies of the Board.
  4. Be charged with the responsibility for developing with the Board, the Goals of the Board of Education.
  5. Be charged with the responsibility for implementing and reporting to the Board periodic progress of the Goals of the Board of Education.
  6. Act as an advisor to the Board and recommend a course of action on all matters presented to him/her by the Board.
  7. Make all recommendations for employment of certificated and classified staff.
  8. After discussion with the Board, make management personnel assignments, reassignments and transfers in the best interests of the educational program.
  9. Serve as the Board’s representative in cooperative undertakings with other community agencies.
  10. Maintain a program of public information both within and outside the school system.
  11. Keep the Board informed of significant administrative decisions.
  12. Avoid surprises to the Board at Board meetings
  13. Respect the opinion of the Board.
  14. Treat each Board member, the staff and community members with dignity and respect.
  15. Provide equal information to all Board members
  16. Give the Board full disclosure of significant school problems.
  17. Involve the Board in periodic careful planning.
  18. Receive and welcome constructive criticism.
  19. Secure legal opinions when needed.
  20. Arrange for the evaluation of each staff member and identify appropriate opportunities for continued professional development.
  21. Together with staff, study the curriculum and make recommendations to the Board regarding the courses of study, major changes in materials and time schedules, and innovative programs.
  22. Consider significant matters reported by individual Board members and report to the total Board.
  23. Defend Board members from unwarranted accusations.
  24. Apprise the Board of contemporary educational practices and related legislative issues.
  25. Seek and identify sources of income and funding.
  26. Annually prepare and submit the District budget to the Board.
  27. Make recommendations to the Board regarding the maintenance, safety, improvement and/or expansion of school facilities, sites, and equipment and transportation services.
  28. Hear complaints against the schools and resolve controversies between employees or between employees and students or parents/guardians.
  29. Report immediately to each member of the Board, when an unusual incident arises in the District which may cause community concern or may be referred to Board members by stakeholders of the District.
  30. Understand the distinction between Board and staff roles, and respect the role of the Board as the representative of the community. (from Leadership Associates sample protocol)
  31. Be visible and accessible at each site and within the community.
  32. Work effectively and communicate with the Board, staff and community.



This page was last updated July 20, 2012

For further information contact:

James Elsasser, Ed.D.


170 W San Jose Ave, 3rd Floor

Claremont, CA 91711

Telephone: (909) 398-0609 x.70101

FAX: (909) 398-0690


Liz Jefferson

Administrative Assistant to Superintendent

(909) 398-0609 x.70102